CATONSVILLE COIN CLUB
ARTICLE I MEETING
Section 1 - The regular meeting of the Catonsville Coin Club shall be held on the second Wednesday of each month starting at 7:00 P.M. This section may be waved by the president in cases of emergency.
Section 2 - The annual meeting of this Club shall be held at the regular monthly meeting in October of each year.
Section 3 - Special meetings for members may be called at any time by the president or Board of Governors for social or other purposes, should this be deemed advisable and necessary. A minimum of ten (10) days written notice will be sent to the members by the Secretary of the Club.
Section 4 - Thirty-three percent of the current roster of members in good standing shall constitute a quorum for the transaction of business and the election of officers.
Section 5 - Regular club meetings will be canceled because of inclement weather when schools in Baltimore County are dismissed early, i.e. dismissed one hour early, two hours early, etc. even though the Baltimore County Catonsville Library may remain open. (Revised January 2008)
ARTICLE II MEMBERSHIP
Section 1 - The membership of this Club shall consist of Regular Members, Junior Members, Life Members and Honorary Members.
a). Any individual of good moral character 18 years of age or older shall be eligible for Regular Membership.
b). Any individual of good moral character who has not yet reached their 18th birthday shall be eligible for Junior Membership.
c). Life Membership shall be bestowed only by unanimous vote of the membership at the request of the Board of Governors to an outstanding member of the Club who has made extraordinary contributions of his time and efforts for the betterment of the club. Dues shall not be paid.
d). At the direction of the Board of Governors, local outstanding numismatists, because of their special efforts in behalf of the hobby of numismatics, can be elected to Honorary Membership for one year from date of election. Dues shall not be paid. The number of these Honorary Members elected in any one year shall not exceed ten (10) percent of the average annual membership.
e). A Junior Member shall automatically become a Regular Member upon reaching the age of 18 years.
Section 2 - All members who signed the original Constitution on or before May 9, 1964, shall be known as Charter Members and receive membership cards indicating this distinction.
Section 3 - Memberships are not transferable from one person to another.
Section 4 - All members shall be entitled to all privileges of the Club including the right to vote and hold office, except Junior Members may not hold an elected office.
Section 5 - Whenever written charges are brought against any member for conduct prejudicial to the welfare of the Club, such charges shall be signed by the person making them. The identity of the person making such charges shall not be made known except to the Board of Governors. Such charges, with particulars thereof shall be filed with the President, who shall thereupon furnish the accused member with a written copy thereof. The accused member shall be afforded a reasonable opportunity to enter a written defense to such charges. The matter shall then be referred to the Board of Governors which will determine the case under such rules and regulations as it may adopt. The Board of Governors may dismiss such charges, or it may censor, suspend or expel the accused member. Until the final decision of the Board of Governors, the accused member shall continue in good standing.
ARTICLE III APPLICATION FOR MEMBERSHIP
Section 1 - Application for membership shall be made to the Treasurer on a form furnished by the Treasurer and shall state the applicant's name, address, age, occupation, and date of application and shall be accompanied by the required dues.
Section 2 - Each applicant shall be recommended by at least one member in good standing who personally knows the applicant. If no one knows the applicant a consensus of the membership shall be used to nominate the applicant for membership.
Section 3 - An applicant for membership must make application for membership by their third meeting. A prospective member may make application at their first meeting. The applicant must be present at the meeting at which he or she is admitted. At this meeting, he or she will be introduced to the Club membership.
Section 4 - Persons making application for Junior Membership must have the consent of his/her parents or guardian as well as a member in good standing. It shall be the duty of the President of the Club along with the Treasurer to ascertain that such permission has been granted. Junior Members must have the consent of his/her parents or guardian to buy and sell coins in the club auction.
Section 5 - When the Treasurer has received an application for membership he shall notify the Secretary who will cause the name of the applicant to be published as part of the minutes in a regular publication of the Club. If no objection to such admission has been received within twenty days following the first regular monthly meeting which follows such publication the applicant shall be automatically admitted.
If written and timely objection to such admission be received by the President, he shall thereupon advise the applicant of the nature of the objection and request an answer thereto. When this has been received, the President shall forward all available information to the Board of Governors for consideration and action. The Board of Governors may either accept or reject such application and in either event notify the President of its decision. If the Board of Governors accepts the said application, the applicant must be admitted.
Section 6 - Shall an application for membership be rejected, the dues paid shall be returned to the applicant.
ARTICLE IV DUES
Section 1 - The dues for regular members of this club shall be ten dollars ($10) per year, payable in advance to the Treasurer of the Club or, in the absence of the Treasurer, to the Secretary of the Club.
Section 2 - The dues for Junior members of this Club shall be five dollars ($5) per year, payable in advance to the Treasurer of the Club or, in the absence of the Treasurer, to the Secretary of the Club.
Section 3 - All applicants admitted to the Club during the first six (6) months of the fiscal year (January 1 through June 30) of the Club shall pay the full amount of dues as specified in Section 1 and 2 of this ARTICLE IV; all applicants admitted to the Club during the last six (6) months of the fiscal year (July 1 Through December 31) of the Club shall pay only one-half the yearly dues.
The fiscal year shall be established as starting January 1st and ending December 31st.
Section 4 - Any member who fails to pay his dues before the April meeting in any club year shall be suspended. The Secretary shall publish the names of all members in arrears in the Club official publication following the February meeting. At the March meeting, the Treasurer shall notify the Club of the names of any members still in arrears. All members whose dues are not paid by this March meeting shall be automatically dropped from the membership rolls.
Section 5 - Any member suspended from the Club may reapply for membership provided he makes good those dues he is in arrears for that current year. If he shall enter in another fiscal year, he shall enter as a new member.
Section 6 - A single dues fee only shall be levied on a husband and wife or a Young Numismatist and parent who join the club. This membership shall be joint and therefore only entitle a husband and wife or Young Numismatist and parent to all club privileges as if a single member. However, the husband and wife or Young Numismatist and parent may choose to join the club as an individual member if he or she so desires. (Revised March 2009)
ARTICLE V GOVERNMENT
Section 1 - The government of the Club shall be vested in the Board of Governors consisting of: The President, the Vice-President, the Treasurer, the Secretary, the Immediate Past-President and three club members elected at the annual meeting. Two Governors shall be elected on alternate two-year terms.
Section 2 - The Board of Governors shall control and have management of the property and finances of the Club as provided by the Constitution and By-Laws.
ARTICLE VI NOMINATION AND ELECTION OF OFFICERS
Section 1 - No less than two meetings prior to the annual meeting and election, the President shall appoint a nominating committee of two (2) or more members.
Section 2 - One month prior to the annual meeting and election meeting, the nominating committee shall present a list of recommended candidates for election to the offices of President, Vice-President, Treasurer, Secretary and one alternate Governor. At least one person must be nominated for each office, but the nominating committee shall not be limited to that number.
Section 3 - No member of the nominating committee shall be eligible for any office by action of the nominating committee.
Section 4 - Additional nominees for any office may be made and seconded from the floor of the annual election meeting prior to the election of each officer.
Section 5 - The nominating committee shall supervise the election of officers and the committee shall solicit and count the votes cast. The President of the Club shall announce the winning candidates of each election of office.
Section 6 - At the annual election meeting there shall be elected a President, Vice-President, Treasurer and Secretary in that order. One member for the Board of Governors shall also be elected at the annual election meeting for a three year term. Each member for the Board Governors shall serve for a term of three years.
Section 7 - Each member shall be entitled to one (1) vote per office and a majority of votes cast by the members present will be required to elect each officer.
Section 8 - In the case of a vacancy in any office except President, the Club shall elect a member in good standing to serve for the remainder of the term.
Section 9 - In the event the office of President becomes vacant from any cause, the Vice-President shall become President for the unexpired term.
Section 10 - All elected officers shall serve for a term of one (1) year and are ex-officio members of the Board of Governors. The two elected Club members to the Board of Governors shall serve for a term of two (2) years. One member shall be elected on an alternate two (2) year term to the other member.
Section 11 - A Sergeant-of-Arms shall be appointed, if at the discretion of the President this position is deemed necessary.
ARTICLE VII DUTIES OF OFFICERS
Section 1 - The President or his designee shall preside at all meetings of the Club, be Chairman of the Board of Governors and be ex-officio a member of all committees.
The President shall appoint all committee Chairman and have general supervision of the function of the club.
The President or his appointed representative shall attend the Maryland State Numismatic Association (MSNA) meetings as a representative of the Club.
The President or his appointed representative shall attend the Baltimore Area Numismatic Coalition (BANC) meetings as a representative of the Club.
Section 2 - The Vice-President shall assist the President in every way when called upon to do so and shall preside at meetings in the President's absence. In the event the office of President becomes vacant from any cause, the Vice-President shall become President for the unexpired term.
Section 3 - The Treasurer shall at any time, upon request of the Club, present a complete report of the financial condition of the Club and of his transactions. He shall also render a report of all receipts and disbursements made by him during the Club year at the annual meeting of the Club. He shall present a budget of receipts and expenditures for the year at the start of the fiscal year. The Treasurer shall present a report at each meeting detailing all expenditures and income for that month and include the total financial status of the Club.
The Treasurer and the Secretary shall collect all monies due the Club and they shall jointly pay out monies only on order of the Club. The Treasurer along with the Secretary shall be Co-chairmen of the Membership and Attendance Committee.
Section 4 - The Secretary shall keep a true record of all transactions of the Club and shall report the minutes of the previous meeting of the Club at the next following meeting. He shall maintain an attendance and guest record. He shall conduct such correspondence of the Club as may be necessary. He shall be custodian of all official records of the Club and shall be responsible for maintaining a record of all amendments to the Club Constitution and By-Laws. The Secretary along with the Treasurer shall be Co-chairmen of the Membership and Attendance Committee.
Section 5 - The Sergeant-of-Arms is appointed by the President to maintain order during the meeting. Misconduct at the meeting will not be tolerated. If disorder should arise at the meeting, it is the duty of the Sergeant-of-Arms to ask the person or persons involved to leave. The Sergeant-of-Arms shall be Chairman of the Social and Reception Committee and shall be responsible for the arrangements of tables and chairs as required.
ARTICLE VIII COMMITTEES
Section 1 - The Board of Governors shall determine and designate the standing committees deemed proper and necessary to fulfill the objects and purposes of the Club.
Section 2 - All Committee Chairmen shall be appointed by the President and committee members shall be appointed by the Committee Chairman.
Section 3 - The President shall be ex-officio member of all committees.
Section 4 - Committee Chairmen will be required to maintain records and report on their group activities when requested by the President.
Section 5 - Standing Committees of the Club shall be the Auction, Library and Correspondence, Membership and Attendance, Bulletin, Social and Reception, and Program/theme Committees. (Revised January 2009)
Section 6 - Appointed Committees of the Club shall be determined by the President. Current appointed committees are: Young Numismatist, Welcome, MSNA representative, BANC Representatives (3), Sergeant-of-Arms. (Revised January 2009)
ARTICLE IX AMENDMENTS
Section 1 -.These By-Laws and Constitution may be amended at anytime by a majority vote of the members in good standing present at any regular meeting; provided notice of such intention is made known to all members in attendance at a preceding regular meeting.
ARTICLE X GENERAL BY-LAWS
Section 1 -.No officer, committee, or member shall incur any expense in the name of the Club unless the same has been authorized by the Club or the Board of Governors, except the President, Vice-President, Secretary or Treasurer may incur any necessary expense pertaining to the welfare of the Club without the consent of the Club or the Board of Governors.
Section 2 -.All officers and elected members of the Board of Governors, at the expiration of their terms of office shall deliver to their successors all books, papers, monies, or other property of the Club in their possession.
Section 3 -.All parliamentary questions not herein provided shall be decided according to Roberts Rules of Order Newly Revised.
- (By-Laws Revised: March 2009)
ARTICLE I. NAME
The organization shall be known as the Catonsville Coin Club.
ARTICLE II. OBJECTIVES
The objectives of the club shall be to promote and encourage an interest in numismatics, to assist collectors and to cultivate relationships among collectors.
ARTILCE III. MEMBERSHIP
Persons of good moral character who are interested in numismatics are eligible for membership.
ARTICLE IV. OFFICERS
The elective officers of this club shall be a President, Vice-President, Treasurer, Secretary and three additional members as Governors to comprise a Board of Governors. The Past-President shall also be a member of the Board of Governors to comprise a total of eight.
ARTICLE V. REVENUES
The revenues of this club shall be derived from annual dues and other sources whereby income may arise.
ARTICLE VI. AMENDMENTS
This Constitution may be amended, revised or any section may be repealed at any regular or special session upon one (1) month's written notice of such purpose and upon consent of two-thirds of the membership in good standing, such votes to include by proxy as well as those present at the designated meeting. All amendments shall go into effect immediately upon passage.
(Revised January 11, 2006)